Privacy Policy
Last Updated: 29 May 2026
Imprint Art Fair Ltd (“Imprint”, “we”, “us”, or “our”) is committed to protecting and respecting your privacy.
This Privacy Policy explains how we collect, use and protect your personal information when you visit our website, purchase tickets, apply to exhibit, submit to our Artist Open Call, join membership programmes, subscribe to communications, or otherwise engage with Imprint Art Fair.
We are committed to handling personal data responsibly, transparently and in accordance with applicable UK data protection laws, including the UK General Data Protection Regulation (“UK GDPR”) and the Data Protection Act 2018.
Who We Are
Imprint Art Fair Ltd
2 Newhouse
Ireshopeburn
Bishop Auckland
County Durham
DL13 1QA
United Kingdom
Email: info@imprintartfair.com
For the purposes of UK GDPR, Imprint Art Fair Ltd is the Data Controller of your personal information.
The Information We Collect
We may collect and process the following personal information:
Information You Provide to Us
This includes information you voluntarily provide when you:
Purchase tickets
Submit an Artist Open Call application
Apply to exhibit at the fair
Join Artist Membership
Sign up to our newsletter
Make an enquiry
Enter competitions, surveys or promotions
Contact us by email or through website forms
This information may include:
Name
Email address
Telephone number
Billing address
Payment information
Professional or artistic information
Portfolio details
Social media handles
Business or gallery details
Communication preferences
Payment Information
Payments made through our website may be processed securely via Stripe or trusted third-party providers.
We do not store full payment card details on our systems.
Please refer to Stripe’s privacy policies for information about how payment data is processed.
Ticketing Information
Ticket purchases may be processed through ARTSVP.
When purchasing tickets, your information may be shared with ARTSVP to facilitate ticket fulfilment, attendance management and visitor communications relating to your booking.
Technical Information
When you visit our website, we may automatically collect limited technical information, including:
IP address
Browser type and version
Device type
Operating system
Referral source
Pages viewed
Time spent on pages
Website interactions
This helps us improve website functionality, visitor experience and performance.
How We Use Your Information
We use personal information to:
Deliver Services
Including to:
Process ticket purchases
Manage Artist Open Call submissions
Administer gallery applications
Manage Artist Membership
Respond to enquiries
Deliver events and programming
Communicate With You
We may contact you regarding:
Ticket confirmations
Fair updates
Open Call information
Membership communications
Programme announcements
Event logistics
Customer support
Marketing Communications
If you choose to subscribe, we may send newsletters and updates relating to:
Fair announcements
Artist opportunities
Open Calls
Exhibitor opportunities
Talks and programming
Membership
Partnerships and special events
You may unsubscribe at any time by clicking the unsubscribe link in emails or by contacting us directly.
Improve Our Website and Services
We may analyse website activity and visitor behaviour to:
Improve navigation and usability
Understand visitor interests
Improve content and programming
Develop future editions of the fair
Legal and Administrative Purposes
We may process personal information where necessary to:
Comply with legal obligations
Prevent fraud
Resolve disputes
Enforce our terms and conditions
Protect visitors, artists, exhibitors and staff
Legal Basis for Processing
Under UK GDPR, we process personal data on one or more of the following legal bases:
Contractual Necessity
Where processing is necessary to:
Fulfil ticket purchases
Process applications
Deliver memberships
Provide requested services
Consent
Where you choose to:
Join mailing lists
Receive marketing communications
Accept optional cookies
Legitimate Interests
To:
Improve our services
Operate the fair effectively
Understand visitor behaviour
Promote the fair responsibly
Legal Obligation
Where required to comply with legal or regulatory requirements.
Sharing Your Information
We do not sell your personal information.
We may share information with carefully selected third parties where necessary to operate the fair and provide services.
These may include:
Ticketing Providers
Including ARTSVP.
Payment Providers
Including Stripe.
Website & Email Services
Including Squarespace and associated email communication tools.
Event Partners & Contractors
Including trusted suppliers assisting with:
Event operations
Ticket fulfilment
Venue logistics
Accessibility support
Shipping and fulfilment
Marketing and communications
We require third parties to process data securely and only for legitimate business purposes.
Photography & Filming
Photography, filming and audio recording may take place at Imprint Art Fair for:
Press coverage
Marketing materials
Social media
Website content
Future promotional materials
Documentation and archival purposes
By attending the fair, you acknowledge that you may appear incidentally in photography or filmed content.
If you have concerns regarding imagery, please speak with a member of staff or contact us in advance where possible.
We will always seek to act reasonably and respectfully.
Artist & Exhibitor Content
Where artists, exhibitors or applicants submit images, text or supporting materials, they confirm they have permission to provide such content.
Submitted materials may be used for:
Selection and assessment
Fair programming
Marketing and promotion
Press and communications
Digital listings
Archival purposes
Copyright remains with the artist or rights holder unless otherwise agreed.
Data Retention
We retain personal information only for as long as reasonably necessary.
Retention periods may vary depending on the purpose of processing.
For example:
Ticket purchase information may be retained for accounting purposes
Open Call submissions may be retained for future opportunities and records
Marketing preferences remain until unsubscribed
Legal or financial records may be retained where required by law
Your Rights
Under UK GDPR, you may have the right to:
Access your personal information
Correct inaccurate information
Request deletion of personal information
Restrict certain processing
Object to marketing
Withdraw consent
Request data portability
To exercise any rights, please contact:
We may request proof of identity before responding.
Data Security
We take reasonable and appropriate measures to safeguard personal information.
However, while we take security seriously, no method of online transmission or storage can be guaranteed as completely secure.
International Data Transfers
Some third-party services used by Imprint may store or process information outside the United Kingdom.
Where this occurs, we take reasonable steps to ensure appropriate safeguards are in place.
Cookies
Our website uses cookies and similar technologies to improve functionality and understand how visitors use our website.
For more information, please see our Cookie Policy.
Third-Party Links
Our website may contain links to third-party websites.
We are not responsible for the privacy practices or content of external websites.
We encourage visitors to review their policies separately.
Changes to This Policy
We may update this Privacy Policy from time to time.
Any updates will be published on this page with an updated revision date.
Contact Us
If you have any questions regarding this Privacy Policy or how your information is used, please contact:
Imprint Art Fair Ltd
2 Newhouse
Ireshopeburn
Bishop Auckland
County Durham
DL13 1QA
Email: info@imprintartfair.com